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Participation Guidelines JAPANESE

Please visit the page on the Akaboo official website that provides circle (publisher group) guidance for more information on circle events.
In general the overview for AOBOO sponsored events is the same, however there are some unique individual prohibitions for some events. For details refer to the circle (publisher group) participation overview on the AOBOO official website.

01. Qualification of Circle (publisher group) participant.

You must be an individual or group of individuals (not a company).
The representative must have completed the 9 years of compulsory education (high school student or older) at the time the desired event is held.

02. Filling out the registration form

【Before submitting an entry】
■Please register a b2 user account (free) before submitting an entry.
■You can register for up to 3 events with 1 entry.
■All input fields accept only Japanese.
■Make sure to enter correct and accurate applicant information and registration details.

1. Circle (publisher group) name
■Circle (publisher group) names of up to 20 full width (double byte) characters in length can be registered.
■Special symbols and codes not used in the JIS code set cannot be registered.

2. Representative name
■The representative must take full responsibility for circle (publisher group) activities or be able to reliably communicate with the responsible party in a timely manner.
■The representative must enter his/her real name. Registrations using pen names are not accepted.

3. Representative date of birth
■The representative must have completed the 9 years of compulsory education at the time the desired event is held.
■Students still in middle or lower level school at the time of the event may not attend the event by themselves. You or your group must be accompanied by at least one person who is at high school-age or older.

4. Representative address
As of January 2018, we have implemented stricter requirements for entry of correct address information for circle (publisher group) participants. Participation spaces cannot be provided to individuals with uncertain or unknown addresses.
■All mails such as registration cards are sent to the address of the representative. Enter your actual address (Japan) correctly.
■Make sure to include "Care of ***" for shared housing where the name on the nameplate differs from the applicant name.
■Post office box, poste restante/general delivery, post forwarding service, and lodging facility addresses cannot be used for registration. (Registrations will be automatically cancelled if any such use is discovered after entry.)

5. Representative cellphone number
■Cellphone numbers are required to verify identification when you contact us and for emergency contact purposes. Make sure to enter the number of a cellphone that actually belongs to the representative.
■Enter a normal landline phone number if you do not have a cellphone.

6. Event fee
■Select the desired number of spaces and the number of additional chairs you need.

7. Payment method
■The following 4 payment methods are available for use.
Credit card payment (VISA/MASTER CARD brands), immediate bank transfer, SmartPit reserved payment (convenience stores), Payeasy reserved payment (Bank ATMs)

8. Description
■Use this description area to layout your space(s). Check the layout genre list before filling this out.
■If your works contain adult contents (R18), select the “Contains R18” check box in the supplementary information area.
■Those planning to participate in "Petit Only" events (smaller, self-contained events focusing on a particular character, duo, or title) should enter the title in the Remarks area. Report your intent to attend Petit Only events to each sponsoring circle (publisher group).
■Organizers may, at their discretion, change your genre layout if the details in your description are insufficient or there are differences between the material you are distributing and the selected genre.

【Parody Genre】
■Select and enter the official name of one main title (the name of the individual or the group for the performing arts genre).
■Select if there is coupling or no coupling in description area B, and enter each of the character names.
■Select one of the following entry samples A through D and enter the name of the duo or the name of the character. Regardless of your selection, enter only one official name.
A. Duo entry (one pair in one direction only)
 Ex.: 《Name of the seme (top) character》 and 《Name of the uke (bottom) character》 * Valid only for one duo in one direction.
B. Entering the bottom character (only one character)
  Ex.: 《Name of the bottom character》 *Top character cannot be listed.
C. Entering the central character (only one character)
  Ex.: 《Name of the central character》 *Multiple central characters cannot be listed.
D. Entering a main character
 Enter "All Characters" when you do not specify a specific duo or character.
■Select if there is couple or no coupling on the actual input screen. After selecting, the above-mentioned input areas will be displayed automatically.
■Select from the following types of activities using the checkboxes in description area C: Manga, Novels, Cosplay (photobooks, ROM), Goods, Nyotaika (female sex change) / and enter any other missing information.

【Creative Genre】
■Select the applicable activity type from the options in description area A.
■Select if there is coupling or no coupling in description area B, and enter each of the character names.
■Select from the following categories using the checkboxes in description area C: For young girls, for young boys, for young adults, for general audiences / and enter any other missing information
■If your works are mainly anthropomorphic, enter the original thing or animal being anthropomorphized (trains, food, etc.) in description area B. If there is coupling, enter it in this area as well.

【History/Classic Genre】
■Select the applicable activity type from the options in description area A.
■Select if there is coupling or no coupling in description area B, and enter each of the character names.
■Select from the following categories using the checkboxes in description area C: For young girls, for young boys, for young adults, for general audiences / and enter any other missing information

【Fukuoka Venue: Fashion and Accessories Genre】
■Select the applicable activity type from the options in description area A.
■Registration for the Fashion and Accessories Genre requires registration in units of 2 spaces. Registrations of 1 space only are not accepted. Group participation also requires registration of 2 spaces for each circle (publisher group).
■Registrations for the Fashion and Accessories Genre are selected by lottery. If you are not selected, your payment will be refunded to you free entry code / minus an administrative service charge of 600 yen.(postal money order)

【Distribution of Promotional Items or Other Goods】
■Goods can be distributed under the doujinshi (amateur manga publications) distribution genre.
■If you are mainly distributing promotional items or other goods, select the genre according to the below standards.
■Promotional items and other goods related mainly to parodies
→ There are no separate categories. Select the activity works.
■Promotional items and other goods related mainly to original illustrations
→ Creative - General
■Fukuoka Venue: Promotional items and other goods related mainly to original accessories and fashion
→ Fashion and Accessories Genre
■Promotional items and other goods related mainly to original accessories, fashion, sundries, and artworks
→ arteVarie (Held at the same times as COMIC CITY Tokyo and Osaka)

9. Items you plan to bring to the day of the event
■Enter all items you plan to have available in your space for distribution (types and quantity of everything including promotional items, other goods, and consignment items).
■We cannot set up your space with items not listed in the area for declaring the items you plan to bring. Enter an approximate quantity when filling out the registration form.
■Indicate if you release the publication of new material.
■Use this area to also enter large appliances used for your display.

10. Circle cuts (publisher group profile images)
■Circle (publisher group) cuts (publisher group profile images) will be posted on the NAVIO participating circle (publisher group) WEB catalog and the event day pamplhets.(Only major events are issued)
■One cut (publisher group profile image) per registration form. Only one cut (publisher group profile image) can be accepted even if you are registering for two spaces.
■Participants who do not own Photoshop or other cut (publisher group profile image) creation tools, can choose to have cuts (publisher group profile image) posted which simply display the circle (publisher group) name in text.
■Cuts (publisher group profile images) should not contain contents prohibited for distribution, limited editions, auctions, registered trademarks, or obscene materials.
■You may be asked to edit your cut (publisher group profile image) after you have registered if it is found to be incomplete.

11. Group requests
■Group participation layouts are available for circles (publisher groups) who wish to enter events as a group (be placed next to each other).
■A perquisite for group placement is use of the same works and character couplings (activity types) by both circles.
■Online the circles are categorized as A and B, with A obtaining a group ID first to complete entry, then B using that ID to complete their entry so that the 2 circles are linked and will be placed next to each other.
■When B enters the ID on the screen, A's information will be automatically copied and locked.
■Group participation is limited to a maximum of 2 circles (publisher group). Groups can consist of 1 spaces, 2 spaces, or 2 spaces each.
■The group ID function cannot be used when multiple events are selected. Select only one event to use the group ID function.

03. Process from payment through to receiving your registration card

【Payment of event fees.】
《services charge》
Normal online event registration entries ¥300 excluding tax
The entry service charge is free when paying using a b2-online card company affiliated credit card. >>Card application information
The [early registration discount program] which made usage service charges free up until 1 month before the final deadline, was terminated on the last day of September, 2013.
Limited service charge waivers or participation discounts and other promotions may be implemented on limited time basis for some events.

【Registration number issuance】
Registration number issuance can be verified on the b2 login homepage for completed entries.
The number is usually shown in the registration number list on the history screen after 2 business days. If the number is displayed, this indicates that registration is proceeded correctly.

【Changing registration information】
■Beginning with the opening of registration for SUPER25 in October 2015, registered participant information and registration details (including cuts (publisher group profile images)) can be freely changed at any time up until 10 days before the final deadline.
■Please verify all address information, genre information, cuts (publisher group profile images), information on items being brought, and other information by the relevant information change deadlines.
■The edit screen will be locked beginning 9 days before the final deadline. Information can be changed until 6AM the following day for entries registered within 9 days of the final deadline.

【Arrival of your circle (publisher group) registration card】
■We will send a circle (publisher group) registration card to the address of the representative 2-3 weeks before the date of the event.
■The circle (publisher group) registration card is your official documentation to enter the event. Do not lose this registration card as it cannot be reissued.
■Contact us by telephone immediately if you still have not received the registration card on less than 10 days before the event.
■The registration card contains 3 pieces of circle (publisher group) PASS for event entry per space reserved. Transfer and resale of circle (publisher group) PASS is strictly prohibited.
■Circle (publisher group) PASS is valid only during the period for circles to enter and prepare for the event prior to opening. For entry after 11:00, each person will need to have one pamphlet (after 10:30 for events that start at 10:00).

■Beginning with events held in August 2018: For cases where advance notification is provided that passes have not arrived, the cards will be issued at the venue, however same-day service charges will be incurred. You will also be required to present personal identification which shows your current address. Verify the details.
■Spaces cannot be provided to individuals who have not received or do not have their circle (publisher group) pass.
■For general paid admission events, purchase of an admission ticket or pamphlet is required for admission after 11:00 AM even if you have a circle (publisher group) pass.
・For admission after 10:30 AM for events which start at 10:00 AM.
・For admission after 11:45 AM for events which start at 12:00 AM.

04. Precautions and prohibited actions

【Submission of sample of your distributed items】
■We may ask you to submit a sample of your items on the day of the event to verify that distribution rules are being observed. Submit a sample in accordance with instructions given by event staff workers. Note that samples will not be returned.

【Material with adult contents (R18)】
■Circles (publisher groups) distributing material with adult content (R18) must label their items with the R18 logo.
■If your items are not labeled with the R18 logo, display the R18 display card that is enclosed with your registration card.
■You must sell your items in person to prevent those under the age of 18 from browsing the material with adult contents. Sale of such items to those under the age of 18 is strictly prohibited.
■Make sure to include the name of the responsible publisher in the colophon.
■Distribution of live-action adult contents is strictly prohibited.

【Cases in which your space(s) may not be reserved】
■There are no more available spaces (event sell-outs).
■The final registration deadline has passed.
■The registration is incomplete and could not be accepted.
■The representative is a middle school student or younger (at actual time of the event).
■When not selected by lottery for the Fashion and Accessories Genre (Fukuoka Venue).
■Circles (publisher groups) causing social issues or circles engaged in dispute.
■Circles (publisher groups) which organizers have found have been engaged in prohibited illegal conduct.
■Other reasons as determined by the event organizers.

【Event fee refunds】
■If your space cannot be reserved for any of the reasons mentioned above, we will refund your paid event fee by subtracting a handling fee of 600 yen per event.
■Refunds are in principle processed after the final deadline. Refunds may be processed after the event completes due to scheduling conflicts or the timing at which your registration was received.
■Overpayments cannot be refunded.

【Event sell-outs】
■Reservations will no longer be accepted when the number of reserved spaces exceeds the number of spaces available for the event.
■Once the event is sold out, spaces are assigned in the order in which we received the registrations. Any excess spaces will be assigned to those registrations received on the day of the sell-out as selected by a lottery.

■In principle, completed registrations cannot be canceled.
■The organizers may cancel events due to natural disasters or other inevitable accidents. Event fees you paid cannot be refunded in these cases.
■If the organizers decide to cancel the event before the day of the event due to internal circumstances, all fee collected will be refunded by subtracting any expenses incurred up to the timing of the cancellation. Please be aware that we will not be held liable for the damages incurred as a result of a cancellation.

【No admittance of preschool-age children】
■Preschool-age children, whether as circle (publisher group) members or as event visitors, are not allowed to attend events sponsored by Akaboo Communications. Please be aware that elementary school-age or older children may be asked to present identification to verify their age.
■We ask that small children, even if they are of elementary school-age, refrain from attending these events due to the risk of injury caused by crowding or becoming lost and/or being separated from their group. If you must accompany any child, they must also wear a circle (publisher group) PASS.

【Prohibition of resale and transfers】
■The transfer or resale of event spaces for circles (publisher groups) and a circle PASS is strictly prohibited. Circles (publisher groups) found to have conducted illegal activity lose the privilege to attend the event and are not eligible for a refund of the event fee.
■Circles (publisher groups) found to have conducted illegal activity will no longer be able to register for future events under the same representative, address, and telephone number.
■Circle (publisher group) PASS obtained by illegal means is not valid. You will not be allowed to enter the event in this case. Please be aware of this.

【Other prohibited actions】
■Photographing inside the venue (including photo, video, and capturing by media through cellphone).
You are, however, permitted to record media of your circle (publisher group) space during event setup (before the official start of the event).(Starting as of March 15, 2015)
■Drinking and/or smoking inside the event venue. Entering the event while inebriated.
■Cosplay that is inappropriate for the event. Attempting to enter the event in costume. Unauthorized change of clothing inside the event venue.
■Distribution or allowed viewing of adult contents (R18) to those under the age of 18.
■Performances or provision of services that occupy venue space such as handshake and autograph sessions or demonstrations.
■Exhibition or distribution methods that cause inconvenience to neighboring circles (publisher groups).
■Distribution methods that cause unnecessary crowding in your area such as distribution of limited productions.
■Exhibits that may damage tables or cause tables to collapse.
■Actions that may soil or damage venue equipment.
■Preventing function of disaster relief facilities such as by surrounding a pile of cargo within 2-meters in diameter.
■Bringing in animals or dangerous items.
■Other actions determined by organizers to be dangerous or that cause inconvenience to others.
■If any of these actions are discovered, or you do not comply with organizer instructions, you may be immediately removed from the event and/or not allowed to attend future events.

【Banned items】
■Indecent images or items. Material containing images of sexual organs or depicting sexual activity without being properly edited.
■Material that may infringe on the rights of others. Plagiarized materials. Unauthorized use of registered trademarks. Parodies of works explicitly prohibited by the holders of the copyright. Material that may violate privacy rights regarding photos, or human rights.
■Possession, manufacture, or distribution of illegal items.
■Other inappropriate items as determined by organizers.
■If you are discovered to be carrying any of these items, or you do not comply with organizer instructions, you may be immediately removed from the event and/or not allowed to attend future events.

【Items prohibited from display and distribution】
■Products other than self-published publications (commercial publications or products).
■Used books or used doujinshi (amateur manga publications).
■Food (sweets, teas, beverages, etc.)
You may, however, distribute individually-packaged sweets (candies, chocolates, baked sweets, etc.) commercially available for free.
■Cosmetics applied directly to the skin (perfume, soap, lotion, etc.). You may, however, distribute self-prepared items labeled by manufacturers indicating approval as a cosmetics reseller.
■Tickets, including complimentary tickets, for various events.
■Printable and original vouchers (stamps, gift certificates, etc.)
■Live-action adult materials (photo, video, DVD, etc.)
■Other inappropriate items as determined by the organizers.
■Advertising or promoting these items inside the event venue is also prohibited.
■If you are found to be distributing any of these items, you may be prohibited from further distribution of all items. All items may be confiscated until the end of the event. If you do not comply with organizer instructions, you may be immediately removed from the event and/or not allowed to attend future events.

Personal Information Privacy Policy

KEI Corporation Co., Ltd. (hereinafter, the Company or we) has established the following privacy policy to ensure the proper handling and protection of personal information of people who attend circle (publisher group) events and use our services (hereinafter, customers). Use caution when providing your information to the Company. Those who are under 20 must obtain consent from their parent or guardian before providing us with their personal information.

■Processing of personal information …
In accordance with Paragraph 1 of Article 2 of the Act on the Protection of Personal Information, the Company has assigned a responsible administrator as well as responsible members in each department to securely and appropriately manage customer personal information. As part of our efforts to protect personal information, we have also established measures to prevent illegal access, loss, destruction, falsification, and divulgence of personal information.
If the Company contracts a third party to handle a portion of or all of the customers’ personal information, the Company shall monitor the third party appropriately and as necessary to ensure that personal information is handled and securely managed by the third party. The Company shall implement immediate corrective action against contingencies.

■Collecting personal information …
The Company collects the following information from customers via mail registrations, WEB-based registrations, and telephone conversations in order to organize events and sell and provide mail-based and WEB-based services.
(1)Information directly provided by customers
・Circle (publisher group) name, name, pen name, address, telephone number, gender, date of birth, email address, WEB-based service ID and URL, and bank account information
(2)Information automatically collected and stored when customers access our WEB site
・IP address of a customer's computer or information that identifies mobile terminals
・Type of browser, OS and version, platform, and other mobile device information
・URLs of visited pages, date of visit, displayed or searched contents, and COOKIE information
(3)Notification is given when information other than mentioned above is collected for specific services at the time of using the particular service.

■Terms of use regarding personal information …
Customers must give prior consent to the following conditions in order to use our services.
(1)Personal information we have collected is used to provide services for the specific individual identified by this information. These services include the registration of 【Circle (publisher group) events and other mail-based and WEB-based services】.
(2)We use registration and usage history for the management and provision of the services listed above and to assist in customer inquiries.
(3)The Company may send emails or mailed items providing information on services as a part of our advertising or marketing activities.
(4)The company may use this information as source data during planning and development or to improve our services. The information used in this manner is statistical data will be modified to the extent that individual customers cannot be identified.

■Viewing and modifying personal information …
If you wish to view or modify your personal information, the Company shall respond to your request in a timely manner after receiving an official request from the customer.
This does not apply in the event that the Company is not required by the Act on the Protection of Personal Information or other applicable laws to disclose or modify such information.

■Suspension of use of personal information …
In accordance with the Act on the Protection of Personal Information, the Company shall immediately suspend use of customer personal information and notify the customer of this suspension if the customer requests that use of such information be suspended due to inappropriate use of personal information outside the scope of the disclosed terms of use or if such information was obtained through deceit or other illegal means.
This does not apply in the event that the Company is not required by the Act on the Protection of Personal Information or other applicable laws to modify such information. Information that must be stored as stipulated by laws and regulations cannot be deleted or destroyed.

■Providing personal information to third parties …
The Company shall not handle or manage personal information beyond the scope of the terms of use without the consent from the customer, unless otherwise permitted by the Act on the Protection of Personal Information or other related laws. This does not apply to the following circumstances.
(1)When obtaining consent is difficult and there is an immediate need to use such information for the purpose of protecting human life, preventing injury, or protecting property.
(2)When obtaining consent is difficult and there is an immediate need to use such information for the purpose of improving public health and promote the healthy development of children.BR> (3)When there is a need to cooperate with affairs conducted by the national government and the local governments, or entrusted parties thereof, and obtaining consent from the individual may impede on the execution of such affairs.
(4)When the customer conducts activity deemed illegal, in violation of these terms of use, or in violation of the precautions and prohibited actions individually disclosed thereto when using the services provided by the Company or a contracted third party, and there is a need by the Company or the third party to protect its rights, property, or services.

■Updates to this Privacy Policy …
This policy may be updated from time to time at our discretion. Users shall give consent to the new terms of use at the timing when our services are continuously used after the updates have taken affect. The Company shall notify customers and users of changes to this policy via its website or in other specific manner.

■Applicable laws …
The Company complies with Japanese laws regarding the handling of personal information we have collected and other laws and regulations regarding the protection of personal information.

【Established April 1, 2005】
【Revised May 1, 2014】